IDW '25

 

Information for Authors

Call for Papers and Presentation Instructions

Technical summary submission deadline is extended to July 2, 2025 at 23:59 (UTC-10).

The proceedings of IDW ’25 will be available both during and after the conference to the attendees until late December 2025. In addition, a few months after the conference, the proceedings will be provided as an online open-access archive and each paper will be given a unique DOI (Digital Object Identifier).

Contents
Author Timeline
Regular Paper
Late-News Paper
Format of Presentation

You can indicate your preferred format at the summary submission.
Accepted papers will be assigned for either oral or poster presentation in the most suitable session by the program committee.

(1) Oral Presentations

The time allocated to each oral presentation is 20 minutes in principle, including a question and answer period. Please check the program for the fixed presentation time.
Immediately after the each allotted session, a 20-minute “Extended Q&A” will be held in front of the oral session room, to allow for further discussion with participants. Oral presenters are strongly urged to attend the Extended Q&A after the session.

(2) Poster Presentations

Poster presentations should follow an 80-minute format, and be given by individual presenters in front of their posters.

Short Presentation
The poster presenters in the Workshop on Electronic Paper and Nonvolatile Displays (EP-WS) sessions.

Technical Summary
(1) Manuscript Instructions

The manuscript format for Technical Summary for review and the Camera-Ready manuscript for the proceedings are the same.
Instructions and the template file for preparation of the Camera-Ready Manuscript are available from the specific page.

(2) Submission

The technical summary submission deadline is June 26 July 2, 2025 at 23:59 (UTC-10).
Technical summary must be submitted online via the submission site at https://idw.confit.atlas.jp/.
Please submit the technical summary from this page.

Submission of Technical Summary

Tips

For Invited Speakers:

Please note that invited speakers are also required to submit their manuscripts according to the standard submission procedures. IDW will send a separate email containing your invitation code and a list of topics to select for your submission.

Important:
The author information you registered will be used in the Final Program, the index of the proceedings and DOI data for the online proceedings, with no change.
Please understand that the title may be edited by the program committee.

Camera-Ready Manuscript

All the accepted authors must submit a Camera-Ready Manuscript to be published in the conference proceedings. The authors can use their Technical Summary as a Camera-Ready Manuscript if it meets the format.

Submission deadline: September 9, 2025 at 23:59 (UTC-10)
Submission of the Camera-Ready Manuscript is scheduled to begin in early August.

Late-News Papers

A limited number of late-news papers on very important new findings or developments can be accepted. Authors are requested to submit a 2-4 page Camera-Ready manuscript on A4-sized paper accompanied by an abstract. For the manuscript, at least two pages must be completed with text and figures / tables / photographs.

Late-News Paper submission deadline: September 25, 2025 at 23:59 (UTC-10).
Submission of the Late-News paper is scheduled to begin in early August.

Presentation Instructions
(1) Oral Presentations
  • All presenters are required to bring their own PC or device(s) equipped with an HDMI (Type A) display output interface. Please ensure you have an adapter if your device does not have an HDMI port.
  • Arrive at the allocated session room 15 minutes before the start of your session and introduce yourself to the session chair, co-chair and moderators, and preview your presentation data.
  • Please attend the 20-minute Extended Q&A in the front area of the oral session room after the session.
  • The speaker preparation room is not available.
  • If you wish to show a presentation demo in a well-equipped environment, we encourage you to apply to the I-DEMO.
(2) Poster Presentations
  • Preparation of Poster
    • Graphically rich presentations of your research that highlight and summarize the main points are encouraged.
    • The recommended poster size is portrait A0 (84.1 cm wide x 118.9 cm height).
    • Place the paper title and all authors at the top of the poster.
    • Show a brief introduction, objectives, methods, results, and conclusions in a clear sequence.
    • Use fonts that are easy to read, in appropriate sizes that can be read from about one meter away.
    • You can share your video or website for further explanations with a QR code on your poster.
  • At the Conference Site
    • You are required to print your own poster and bring it to the venue (printing services will NOT be available on-site).
    • Arrive at the session room no later than 15 minutes before the start time of the session.
    • Each board will be marked with the paper number identified in the program.
    • Display your printed poster on the designated board before the session starts. Use provided thumbtacks; pins are available but avoid using glue.
    • At least one of the authors must always stand by your poster during the session to answer questions from attendees.
    • You must remove your poster from the board immediately after your poster sessions. IDW will not save abandoned posters.
Withdrawal Policy

If you withdraw your paper after the deadline for completion of the IDW ’25 Proceedings or fail to present it at your scheduled session during the conference (i.e., no-show), your paper will not be included in the online open access archive. The Program Committee will add the paper number of the presentation to the list of papers NOT Presented at the IDW ’25 on the IDW website.

Acceptance

Acceptance is subject to the following conditions. If these are not met, the Program Committee may withhold approval for your manuscript and remove your presentation from the conference program.

  1. Registration of the presenter's participation in IDW ’25 and payment of registration fees must be completed by the due date stated in the notification email of evaluation. Each presentation requires a registration fee.
  2. The authors must submit a Camera-Ready Manuscript of their presentation according to the format by the respective deadlines.
  3. The maximum number of pages for the Camera-Ready Manuscript is four and at least two pages must be completed.
  4. All company or governmental permission must be obtained.
  5. The author must be the copyright holder or have written permission from the copyright holder for any material used in the paper. The use of trademarked items (company or product logos, images, and products name) is not permitted without permission.
  6. The Camera-Ready Manuscript submitted to the conference proceedings must not be published in any media, including personal websites before it is presented at the conference.
Copyright

The copyrights of your submitted Camera-Ready manuscript will be transferred to ITE and SID. See the copyright terms and conditions.

Presenter Registration

Each presentation requires a registration fee. Registration with payment of the registration fee is required.
Registration website will be available from late August 2025.

Presenter's Registration Deadline

Regular Paper Presenter: September 9, 2025 at 23:59 (UTC-10)
Late-News Paper Presenter: October 30, 2025 at 23:59 (UTC-10)

No refunds will be given for cancellations by presenters. However IDW will reimburse the registration fee as a result of an acceptance of the paper being canceled by the IDW program committee.

IDW Awards

The award committee of IDW will select the paper awards of Best Paper Award, Best Student Paper Award, and Outstanding Poster Paper Award from those presented at IDW ’25. The paper awards will be given based on the excellence of the paper, the presentation and discussion of them. The award recipients will be announced on the IDW website and presented with plaque.

Note for oral presentations:
To be eligible for the award, oral presentation candidates must stay in the session room and attend the Extended Q&A held immediately after the oral session.

Extended Paper for Journals

Some papers will be recommended for submission as extended papers to the Special Section of the Journal of the ITE, the Journal of the SID, the IEICE Transactions on Electronics, and the IEEE Open Journal on Immersive Displays (OJ-ID).

Contact
IDW ’25 Secretariat
c/o Bilingual Group Ltd.

2F 11-1 Yochomachi, Shinjuku-ku
Tokyo 162-0055, Japan

+81-3-5315-0453
idw@idw.or.jp