IDW '21

 

Information for Authors

The conference will be held in a virtual format. Presenters and attendees can discuss via video/audio or text communication tools.
The proceedings of IDW '21 and recorded session videos will be available both during and after the conference to the conference attendees until January 24, 2022. In addition, a few months after the conference, the proceedings will be provided as an online open-access archive and each paper will be given a unique DOI (Digital Object Identifier).

Author Timeline
Format of Presentation

Accepted papers will be assigned by the program committee for either oral or lightning talk in the most suitable session. You can indicate your preferred format at the summary submission.

Presentation Type Pre-Recorded
Presentation Video		 Live Q&A
(without Screen Sharing)		 Text Q&A Extended Live Q&A
(with Screen Sharing)		 Enhanced
Discussion
Oral 15 min 5 min optional 20 min optional
Lightning Talk 5 min N/A mandatory N/A optional

(1) Oral Sessions

Oral sessions will be live sessions with pre-recorded presentation videos and live Q&As. You are expected to attend the session. Immediately after the allotted session, a virtual room will be assigned to each presenter for an "Extended Live Q&A" where you can show your presentation slides.

(2) Lightning Talk Sessions

Pre-recorded presentation videos will be open to the conference attendees as soon as the conference begins. The presenters are requested to communicate with attendees via the online text communication tool on the program site (confit). We will set up the core time of text Q&A.

Enhanced Discussion (option for all presenters)

We will provide individual virtual discussion rooms to facilitate face-to-face discussions. You can show your additional presentation slides and videos of your concept, prototypes and products related to your paper.
Note: The enhanced discussions may take place before your oral presentation.

All sessions will be recorded and available for conference attendees until January 24, 2022.
Note: Extended live Q&A and enhanced discussions will not be recorded.

Instructions for Presentation

The conference will be held using the Zoom platform for presentation and the online text communication tool to communicate with attendees. All the authors must submit a "pre-recorded presentation video file" prior to the conference.

(1) Oral presentations

  • Join in your session and answer live questions about your presentation.
  • The session host will play your pre-recorded presentation video during the scheduled presentation date and time according to the conference program.
  • You can not share your window (slides) during the live question in the session.
  • The oral sessions will be recorded. The session video will be open to the conference participants until January , 2022.
  • Immediately after each oral session, an Extended live Q&A will be held for detailed discussions using the Zoom breakout rooms where you can share your window.
  • The presenters can communicate with participants via the online text communication tool.
  • Session flow
    • Join the Zoom webinar at least 15 min in advance by clicking on the "Click here to join" link in the invitation e-mail from the IDW secretariat (no-reply@zoom.us).
    • Check with the chair or co-chair to see if your microphone is working properly.
    • The session host will play your pre-recorded presentation video.
    • The session chair will select questions. Please answer questions (video ON recommended, mic ON required).
    • After the session, join the Zoom Breakout rooms for Extended live Q&A.

(2) Lighting Talk presentations

  • The pre-recorded presentation video will be open to the attendees as soon as the conference begins. They will be open to the conference attendees until January 24, 2022.
  • The presenters can communicate with attendees via the online text communication tool on the program site (confit).
  • Join in the Lightning Talk Q&A session with the online text communication tool on 17:00-19:00 (JST), December 2, and answer questions.
  • Check the "textfield"? on the program site not only during the lightning talk session but also anytime throughout IDW '21.
Preparation of Pre-recorded Video

The authors must make a "prerecorded presentation video file" prior to the conference and submit it.
Information about how to prepare your prerecorded presentation video is available from here.

Deadlines:

  • For regular paper presenters: November 11, 2021
  • For Late-News paper presenters: November 12, 2021

Please note that if you are unable to meet this deadline, your presentation at IDW '21 will be canceled.

Submit the "prerecorded presentation video file" from this page.

Acceptance

The authors will be notified of the results of their Technical Summary review via e-mail. Upon acceptance of the paper, the authors must prepare a Camera-Ready Manuscript to be published in the conference proceedings. The authors can use their Technical Summary as a Camera-Ready Manuscript if it meets the format. In addition, the authors must prepare a pre-recorded video of their presentation. Acceptance is subject to the following conditions. If these are not met, the Program Committee may withhold approval for your manuscript and remove your presentation from the conference program.

  1. Registration of the presenter's participation in IDW '21 and payment of registration fees must be completed by the due date stated in the notification e-mail of evaluation. Each presentation requires a registration fee.
  2. The authors must submit a Camera-Ready Manuscript and video file of their presentation by the respective deadlines.
  3. The maximum number of pages for the Camera-Ready Manuscript is four and at least two pages must be completed.
  4. All company or governmental permission must be obtained.
  5. The author must be the copyright holder or have written permission from the copyright holder for any material used in the paper. The use of trademarked items (company or product logos, images, and products name) is not permitted without permission. The copyrights of your Camera-Ready Manuscript will be transferred to ITE and SID. However, the copyrights of your recorded presentation will not be transferred.
  6. The Camera-Ready Manuscript submitted to the conference proceedings must not be published in any media, including personal websites before it is presented at the conference.
Copyright

The copyrights of your submitted Camera-Ready manuscript will be transferred to ITE and SID. See the copyright terms and conditions. On the other hand, the copyrights of your pre-recorded presentation will not be transferred. We will have the right to make it available online to the registered conference attendees until January 24, 2022.

Note

Registration fees are not refundable for any reason, including to:

  1. Cancellation of presentation by presenters
  2. Cancellation of acceptance of presentation by the IDW program committee due to failure to submit or follow the requirements for presenters such as Camera-Ready manuscripts, pre-recorded videos and presentation materials.